To become an active, on-site Nanotech West Lab user, follow these instructions. From first contact to receiving a key fob, this process takes typically 1-2 weeks, most often depending on the timing of the next Orientation and Safety tour. While this time might seem long to some, it is your first experience of the following: that the staff of the Nanotech West Lab is firmly committed to running the Lab in a safe manner with respect to our users, our visitors, ourselves, and our tools, instruments, and infrastructure.
1. Project Forms
Every project must complete a separate Project Form (there are two types: OSU and non-OSU) that gives Nanotech West essential information on the Principal Investigator (PI) as well as a billing contact and address. Each project receives a separate account number; OSU account numbers will very often coincide with OSU Research Foundation project numbers. Several users can work on a single project. If you are a new user from a research group or other organization that is already using Nanotech West, a Project Form might already be on file for your project; check with your PI.
Information on NTW User Fees can be found here.
OSU users can download the OSU Project form here. On the form, OSU PIs must provide chartfield information consisting of an organization number, fund number, and usually a project or program number to which lab fees are charged. For OSU users, charges are billed monthly through a journal entry or interdepartmental billing in the University online Financial System and an invoice is sent to the billing contact promptly after that. We consider a signed Project Form to be authorization to charge an OSU chartfield.
External (non-OSU) users can download the non-OSU Project Form here. External users must provide Nanotech West with any essential documentation, such as a purchase order number, that is required by your organization for them to authorize payment of the invoice when it is received. Currently, we can only accept checks for payment of an invoice. Monthly invoices for External Projects are sent by regular first-class US mail.
2. User Contact Forms
Download, print, and complete either an OSU User Contact Form or a non-OSU User Contact Form. Each has general and emergency contact information that we require and the agreement you must sign in order to have access to the lab.
Note in particular that being a Nanotech West user does not give you the right to bring unauthorized, untrained visitors into the Lab. The forms also require the signature of the PI.
3. Basic Safety Training
|Module Name||Length (minutes)||Area|
|Lab Standard Training||20||Research Safety|
|Chemical Safety||20||Research Safety|
|Fume Hood Safety||10||Research Safety|
|Building Emergency Action Plan (BEAP)||10||Occupational Health & Safety|
|Hazard Communication (CFR 1910.1200)||15||Occupational Health & Safety|
|Personal Protective Equipment||20||Occupational Health & Safety|
|Hydrofluoric Acid||15||Research Safety|
4. Additional Safety Training for Biohybrid Lab
You must also complete the training modules in the table below if you will work in the NTW Biohybrid Lab. Please note that if you have completed Bloodborne Pathogens Initial Training but in a previous calendar year, then you must complete Bloodborne Pathogens Refresher Training.
|Module Name||Length (minutes)||Area|
|Biological Safety Training for BSL2||20||Biosafety|
|Bloodborne Pathogens Initial Training||20||Biosafety|
5. Orientation and Safety Tour
6. Lab Access
After completion of the Orientation and Safety Tour and signing a Key Fob Agreement, users will be given an electronic key fob that gives them access to areas and tools they have been trained to use. This fob is only to be used for the personal access of that user to the laboratory spaces.
7. Specific Tool Training
Most tools and instruments at Nanotech West require additional training and certification for unsupervised use. A list of nearly all major tools and capabilities and the Nanotech West staff member(s) and superusers assigned to each tool may be found on the Tool List page. Contact the primary staff member or superuser listed to schedule specific tool training. If you are unsure of what tools or processes you will need for your research, then please contact a member of the staff. When you complete training on a tool, tool interlock access will be added to your key fob.
8. All OSU employees must enroll in the Occupational Health Registry by following the instructions attached to the “Getting Started” email sent to prospective lab users.